As governing boards return to regular business meeting in hybrid format, they are becoming more frequent. This new method allows trustees and directors from nonprofit organizations to attend meetings remotely, while allowing the attendance of in-person at a later date. This is a boon for many boards, as it alleviates the need to accommodate the restrictions on travel and quarantine times. However hybrid board meetings may www.itsboardroom.com/how-to-set-up-successful-hybrid-board-meetings/ also be problematic if they're not planned and executed properly.
A key component of an effective meeting is clear communication between remote and in-person participants. It is crucial to have high-speed videoconferencing that allows both in-person as well as virtual participants to be heard clearly. It is a good idea to have a dedicated audio speaker for the people in the room, and to give remote participants the possibility of sharing their screens in order to make it easier for them to follow the conversation.
An agenda that is clear is essential. This can help keep the meeting on track and in the right direction, which can be an issue if meetings are for too long. Additionally, it can be beneficial to provide a break for those who attend in person, to allow them to re-energize themselves and remain productive throughout the meeting.
It is also a good idea have a designated facilitator at each meeting, especially during lively discussions. It is easy for people who are in person to forget about their virtual colleagues and overlook the imbalance caused due to some having a physical presence while others aren't. Facilitators can help balance these differences, and keep the group focused.